NDA Statement

Effective Date: April 20, 2026
Last updated: April 20, 2026

This Non-Disclosure Statement (“Statement“) sets out the confidentiality commitment of Private Entrepreneur Yevhen Ivaniv, trading as e-Doc Ltd (together, the “Contractor,” “we,” “us,” or “our“), to any person or legal entity (“the Client,” “you“) who submits materials, information, or communications to us during or in connection with a business engagement.

Important note on entity structure. The name “e-Doc Ltd” is a trade name (DBA, “doing business as”) used for branding and marketing. It does not denote a limited liability company or any separate legal entity. The Contractor is an individual entrepreneur (фізична особа-підприємець / FOP) registered under the laws of Ukraine, operating on the simplified taxation system (Group 3, 5% single tax) with authorization for foreign economic activity. All rights and obligations under this Statement rest with the individual entrepreneur personally.

This Statement takes effect automatically whenever you submit confidential information to us — through our Quote Request form, Contact form, any equivalent form embedded on the Site, email, or any other channel — even in the absence of a separately signed Non-Disclosure Agreement (NDA).

TABLE OF CONTENTS

1. CONFIDENTIAL INFORMATION
2. OBLIGATION OF CONFIDENTIALITY
3. USE OF AI TOOLS IN PROCESSING
4. DURATION OF CONFIDENTIALITY
5. SEPARATE SIGNED NDA
6. REMEDIES
7. RETURN AND DESTRUCTION OF CONFIDENTIAL INFORMATION
8. GOVERNING LAW
9. PREVAILING LANGUAGE
10. CONTACT

1. CONFIDENTIAL INFORMATION

1.1 For the purposes of this Statement, “Confidential Information” includes:

• any documents, files, images, audio, video, or other materials submitted by the Client for evaluation or processing;
• project briefs, instructions, requirements, and related communications;
• the contents of the Client’s files, including any personal, commercial, financial, or technical data they contain;
• any information that a reasonable business person would understand to be confidential given the nature of the material and the circumstances of disclosure.

1.2 Confidential Information does not include information that:

1. was or becomes publicly known without any breach of this Statement by the Contractor;
2. was lawfully known to the Contractor before the Client disclosed it, as demonstrated by written records;
3. is disclosed to the Contractor by a third party not bound by a confidentiality obligation;
4. is independently developed by the Contractor without reference to Confidential Information;
5. is disclosed with the Client’s prior written consent.

2. OBLIGATION OF CONFIDENTIALITY

2.1 The Contractor treats all Confidential Information as private and will not disclose it to any third party, except:

• to subcontractors or team members directly involved in delivering the Service, and who are bound by equivalent written confidentiality obligations;
• when required by a competent court, regulatory body, or applicable law — in which case, where legally permitted, the Contractor will notify the Client before making the disclosure;
• with the Client’s prior written consent.

2.2 The Contractor applies the following technical and organizational measures to protect Confidential Information:

• client files are stored on our own server infrastructure in a non-public, access-restricted directory, protected against direct web access;
• access is limited to personnel who need the information to perform their role;
• data in transit is encrypted via TLS (HTTPS for web, TLS for SMTP email);
• retention periods in our Privacy Policy, Section 7 are applied, including automatic deletion of unused Quote Request form files after 60 days;
• subcontractors are bound by written confidentiality obligations equivalent to this Statement.

2.3 The Contractor does not sell, trade, lease, or license Confidential Information to any third party, and does not use it for any purpose other than completing the Service requested by the Client.

3. USE OF AI TOOLS IN PROCESSING

3.1 Our Services are positioned as “AI-Enhanced, Human-Verified.” AI tools assist our human specialists in tasks such as initial text recognition, quality checks, transcription, and image generation. Final deliverables are always reviewed and validated by a human member of our team.

3.2 Where AI-assisted tools are used in processing Client materials, the Contractor uses:

• commercial tiers of AI services under agreements that prohibit the training of the providers’ public models on Client data; or
• AI tools that run locally on our own infrastructure.

3.3 The Contractor does not upload Client files to public AI chat interfaces or to any service where Client content could be used to train public models.

3.4 A list of AI service providers we may use, together with references to their privacy policies, is published in our Privacy Policy, Section 6.

3.5 If the Client wishes to exclude AI-assisted processing for a specific project — for example, because of highly sensitive content — the Client must inform the Contractor in writing before submitting files. The Contractor will confirm the applicable workflow in writing.

4. DURATION OF CONFIDENTIALITY

4.1 The confidentiality obligations in this Statement apply from the moment Confidential Information is received and remain in force:

• for the duration of the business engagement between the Contractor and the Client; and
• for three (3) years after the completion or termination of the engagement.

4.2 Notwithstanding Section 4.1, Confidential Information that qualifies as a trade secret under applicable law remains protected for as long as it retains trade-secret status.

5. SEPARATE SIGNED NDA

5.1 A separately signed Non-Disclosure Agreement may be provided on Client request, free of charge. Our standard NDA template is available on request at legal@e-doc.ltd.

5.2 If a separately signed NDA is in force between the parties, the more-protective terms of that signed NDA prevail over this Statement where the two conflict.

5.3 In the absence of a separately signed NDA, this Statement serves as the governing confidentiality obligation between the Client and the Contractor.

6. REMEDIES

6.1 The parties acknowledge that any breach of confidentiality may cause irreparable harm that cannot be fully compensated by monetary damages. The non-breaching party is therefore entitled to seek injunctive relief to prevent or stop a breach, in addition to any other remedies available at law.

6.2 Nothing in this Statement waives or limits either party’s rights under Ukrainian trade-secret law, copyright law, or any other applicable intellectual-property law.

7. RETURN AND DESTRUCTION OF CONFIDENTIAL INFORMATION

7.1 Upon termination of the business engagement, or upon Client request, the Contractor will either return the Confidential Information to the Client or securely destroy it, in accordance with the retention periods published in our Privacy Policy, Section 7.

7.2 Where Confidential Information is contained in backup archives that cannot be immediately deleted, such information will be isolated from active processing and will be removed at the next natural backup rotation.

8. GOVERNING LAW

8.1 This Statement is governed by the laws of Ukraine.

8.2 Any dispute arising out of or in connection with this Statement is subject to the jurisdiction of the competent courts located at the place of registration of the Contractor (Kolomyia, Ivano-Frankivsk Region, Ukraine), unless Ukrainian procedural law assigns the matter to a different court.

8.3 Before initiating legal proceedings, the parties will attempt to resolve disputes through good-faith negotiation via email correspondence. If a mutually acceptable resolution cannot be reached within 30 calendar days of initial written notice, the dispute is referred to the courts as provided in Section 8.2.

9. PREVAILING LANGUAGE

This Statement may be published in both English and Ukrainian versions. In case of any discrepancy, conflict, or ambiguity between the two versions — whether the Ukrainian version is published on the Site or exists only as an internal working document — the Ukrainian version prevails for all purposes of interpretation and enforcement.

10. CONTACT

Questions about this Statement or requests for a separately signed NDA:

• legal@e-doc.ltd

Postal address:

Private Entrepreneur Yevhen Ivaniv (ФОП Іванів Євген Геннадійович)
14 Olha Kobylianska Street, apt. 2
Kolomyia, Ivano-Frankivsk Region, 78203
Ukraine